What are the best apps for tracking mileage? And how can it help you avoid losing thousands! As small business owners and entrepreneurs the more legitimate deductions we claim, the less we pay in taxes.
Moreover, many people are unaware that not only do we need mileage tracking apps, devices, or services. But equally important we need to know what constitutes legit business travel expenses, according to the I.R.S. Because what we think and what Uncle Sam requires may be completely different!
Tracking Miles for Small Businesses and Entrepreneurs
In short, I’ve been a small business owner and entrepreneur for over 40 years. Without getting too personal. Hence, I’m going to share a little of my personal business experience relating to taxes. However, like most business owners we’re always looking for ways to reduce taxes, legally.
Ironically, one of the largest business expense categories is business travel expenses. That being said, for frequent travelers, what’s required is an accurate travel record-keeping system.
Unfortunately, business travel is the most scrutinized business expense by the IRS.
Keep in mind as a business owner you can claim anything you want. BUT if It’s not properly documented before the fact…. your potential outcome can turn ugly. Just like speeding, you’re good if you don’t get caught. However, depending on your speed it could be the difference between a ticket, revoked license, or even jail.
Business or Personal…April 15th is too late
On a different note, regarding tax deductions, most people say “I leave that to my accountant”. Conversely, if your accountant hadn’t previously discussed how to correctly document your travel mileages, then, April is too late!
Additionally, we address which mileage trackers are the best? Along with, where you can find accurate up-to-date info. Information on how to IRS audit-proof your business travel miles.
In all honestly, many tracking mileage apps do the same thing with small variances. So, the emphasis shouldn’t be on waiting to find the best app. Rather yet, it should be on NOT driving another business mile without tracking them. Seriously.!!
And since, most entrepreneurs and small business owners are super busy anything will beat a blank. That being said, presently, I track my mileage via a desktop app. Since I’m at my computer 8 or more hours a day.
Apps for Business Mile Tracking
However, for those that drive as much as Tae. Our son who drives 8-10-12 hrs. days, automation is key. So again, don’t get stuck on which one to use. For now, just choose one. Try it out and if you don’t like it, try another. (they are relatively inexpensive)
So hold tight as we go through a few features and benefits. We’ve listed some of the top mileage trackers. We hope our findings will help you make an informed decision.
Ok… so let’s get started.
My Top 3 Apps for Tracking Business Miles
Everlance is one of the top mileage tracking apps. Used by thousands of small and large businesses. It uses GPS to track and store your trip in the background. Also, it allows you to link to your bank and credit card account. Further, you can easily generate an excel report when needed.
✓ GPS mileages tracker
✓Automatically track all your drives.
✓Set it and forget it.
✓Automatic expense tracking
✓ Sync bank/credit card transactions
✓ Advanced PDF & Excel reports
✓ Premium Support!
2. Triplog Mileage Tracker
Triplog is one of the leading mileage trackers that offer multiple auto start options. This is a super time-saving option. Additionally, with their Daily Map view, you can view your entire daily route. Tracking mileage isn’t their only claim to fame. Triplog offers an array of business features: Details Here
✓ Tracks business Income and expenses
✓Allows you to categorize your transaction
✓Unlimited Trip Detection
✓ Plan using the proprietary Daily Map view
***Taxbot is the service I’m been using for years. They’re the only mileage tracking service that I know who educates their clients. They teach you how to properly document your business expenses.
Since IRS has a few gotchas when it comes to claiming miles. Unlike the old say, ignorance is bliss, but according to Uncle Sam, ignorance isn’t bliss. Rather yet, it can be brutal. Even more painful, you could easily end up roadkill if your business mileage deductions documentation is incomplete and incorrect. Read more here.
✓ Complete your accounting in as little as 12 minutes a month.
✓Tracks business Income and expenses
✓Allows you to categorize your transaction
✓ Tracks all your driving using your smartphone’s GPS.
✓ Easily merge trips
✓ Ensure that your records are tax compliant…
✓ Easily identify and classify your business trips later.
What I’ve tried to do within this article is to inform others how critically important mileage trackers are and how not having one can cost you “Big Bucks’’. Respectfully speaking, we can’t outperform technology. And since business mileage is one of the largest expense categories (especially, if you travel) it only makes sense… no dollars and cents to immediately incorporate a business mileage tracker to your business arsenal the sooner the better!
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