How to Unsend Email in Gmail – AND 9 Other Gmail Tricks

how to unsend gmail email

Ever wanted to know how to unsend email in Gmail?!  We’ve all had this happen. We constructed an email, read it as we wrote, sounded, and looked good… BAM! SENT!!!     Oops!… But immediately after we hit send, we noticed an embarrassing typo.  In this short post, not only will we show you step by step how to retract an email, but we have 9 productivity tips, to help speed up your processes and speed up your email marketing strategies. In business time is money!

Sending a less than perfect email to a business client can cost Big Time. It could be the difference between going back to the drawing board or scheduling that much-needed vacation. No worries, my friends, there’s a quick fix. There is a way to unsend emails; but you must enable the feature first, we’ll show you how.


Un-sending emails are just the beginning. We’ll also uncover a few other sneaky Gmail strategies that will increase your efficiency and productivity. The customized email trick is my favorite. This hack is an easy way for you to track incoming emails.  It’s great for tracking sales and promotions campaigns. It’s always more than one way to get the job done, read below as we share these quick but time-efficient lessons. 

Let’s Dive In…


 What’s Covered

  • Reading Pane
  • Keyboard Shortcuts
  • Templates
  • Customized email (great for tracking)
  • Unsend Emails -in Gmail
  • Pre-Set Messages
  • Multiple Signatures
  • Vacation Responder
  • Reduce Gmail Space




       #1.     Reading Pane:

Reading panes makes it easy to read and easier to maneuver through your emails.  email gmail productivity tips

Go to your Gmail account

        Click on gear settings, top right

 Then on “see all settings”

 A side panel will appear 

Scroll down until you see the reading pane,

Choose your option vertical, horizontal, or split pane

   Hit save

 Once there an icon will appear, you can toggle in and out of panes.



#2. Keyboard Shortcut

 To really become a pro at using Gmail, you should learn keyboard shortcut keys. In Gmail, if you click on Shift +? this will unlock all the shortcuts. Some of the shortcuts you are familiar with and others you will have to learn.

The shortcuts are separated by a bold line, the top shortcuts are enabled, The lower ones you can tick the button to choose which ones you want to enable.



         #3. Template

Setting up templates makes responding to emails easier. Custom-written email responses take longer. 


From Gmail look to the far right. 

Click on the setting gear, in the top right corner

“See all settings” 

From the far left click on advanced

Scroll down to the templates

From the right-hand corner

Click on more option 3 dots 

Hover on the template,

2 other boxes will open side by side 

Click on save the new template 

Enter a new template name

Type in your description  

Save your new template 


To test:  

Click on your next message 

click on replay 

Scroll down to the bottom right

Go to save the templateword productivity tips

Click on your saved message 

It automatically inserts into your message.




#4. Customize Emails


Customizing emails is an accurate tool to track where your emails are originating from.

Many small business owners are paying a mint to learn where the highest percentage of traffic comes from. When using this customization process you will know exactly where your traffic is coming from via the identifying customized URL.


The all-mighty Google has a few loopholes in its Gmail system. One is you can alter your email address in a few ways that won’t cause your message to return undeliverable.


You can place a (.) between any of the words because Google doesn’t’ recognize periods

Secondly, you can add text after the +sign before the @ sign.

Let’s test:


It works!!!


         #5. Unsend Email in Gmail


To unsend message in Gmail: You have up to 30 seconds to 

Undo your sent message.  Follow the simple steps below.


 Click on the gear settings,

Next on “see all setting”

Under the General tab

Scroll down to Unsend email

Change from the default 5-30 seconds

Save changes

After the un- send go to the setting icon on far-right

View “all settings” under the general tab. Click on undo send

It’s automatically set on default; 5 minutes,

 you can reset the time delay; change it to 30 seconds.

Compose your message, on the prompt at the bottom, 

hit unsend, make corrections, then resend.


  tips for word productivity


#6. Pre-Set Messages


You can pre-set messages. If you prefer your message to arrive at a certain time, you can pre-set it. Why would you want to present messages?… it’s one of those simple marketing tactics that could pay off.  I can tell you about the last 2 times I used the pre-set message option.

I needed to respond to an email but didn’t want to send it on a Friday, Mainly, because I knew it won’t be viewed until Tuesday. So, I pre-set the message on Sunday for Tuesday at 11:00 AM. Normally, that’s a good time just before lunch and active online.


Another time I wanted an email to arrive early in the morning. An early arriving email gives a different perception… and perception is reality. I remember how I felt after receiving an early email from one of my mentors…I felt SPECIAL!!! lol!!!  But a creative email subject line gets it open.


 To schedule an email.

Look below for the send button 

Click on the down arrive

Schedule send pop-ups

Pick your date and time.

Click on schedule.

To see all your scheduled messages, look to the left and click on schedule. Here your scheduled messages are stored. If you need to edit your message you can click on resend make changes then click on schedule.






 #7 Multiple Signatures: 


Go to (top right corner) Gmail and click on settings, icon gear

From settings, from the toolbar click general

Scroll down to create a new signature, name your signature

Create your signature.

There you fill in your info you can add a photo and any other formatting options you like.

Hit save changes after you finish.

Follow the same instructions, to create multiple signatures.





#8 Vacation Responder

Planning a vacation and don’t wait to miss any message? you can send out an autoresponder message to inform your contact list that you will be out of the office or on vacation.

From the top right, click on the gear icon.

From there click on “see all settings”

Under the General tab, scroll down to the bottom you will see the vacation responder.

Here you can set your messages, departure, and return times.

Next, save.  



#9 Reduce Gmail Space


 Reduce your Gmail space. Your space is shared across Gmail, Drive, and photos.

 From the top search field, click on the down arrow.

Search for file sizes larger than 10 MB.  10 MB is a large file.

If there are no longer needed, delete them.

To be proactive, as opposed to sending attachments through Gmail

send them via drive. Drive is cloud-based and therefore won’t,

eat up your Gmail space. Just click on the drive icon

at the bottom where the paper clip is and choose from there.

You can even edit your docs in drive and not have to worry about






Conclusion: There are many more productivity tips that will help you save time, hence money.

However, once you start to learn these and others, you will be amazed at how useful they can be.

A few of my favorites from the above list are:

Customizing URL

Unsend Email

Scheduling Email


Please share which ones you like and use the most. And if you have any productivity tricks you use on a regular. 


Enjoy this post? Please Tweet @pytalkbiz

Please leave a comment, I do receive your comments on my back end and read them all.


Deborah Pretty

Hi! We know that starting your own business can be challenging. But it doesn't have to be. I started my first business at 19 and now 4 decades later have 5 businesses under my belt. So, if you always wanted to work for yourself, be your own boss or to start a small business working from home, we got YOU! At we provide articles and other up-to-date resources to help you start, grow, and market your new or existing business quicker and more efficiently. Be sure to read, execute, and share on social. Lastly, I would love your feedback. Please ask any comments and questions. Cheers P.Y.

23 thoughts on “How to Unsend Email in Gmail – AND 9 Other Gmail Tricks

  1. Helpful info. Lucky me I found your website accidentally, and I’m shocked why this coincidence
    didn’t happened in advance! I bookmarked it.

  2. I am truly happy to read this webpage posts which contains tons of helpful information, thanks for providing these
    kinds of statistics.

    1. thanks for stopping by… please visit often and forward it to a friend.
      Our goal is to be a resource and to offer helpful information.

  3. Pretty! This has been an incredibly wonderful article.
    Many thanks for providing this information.

  4. If some one desires expert view on the topic of running a blog after that i advise
    him/her to pay a quick visit this website, Keep up the nice job.

    1. Thanks, Maxwell, please return often, we are planning to up the info frequency. Are you a small
      business owner? If so, what is your biggest challenge?

  5. You really make it seem so easy with your presentation but I
    find this topic to be really something that I think I would never
    understand. It seems too complicated and extremely broad for me.
    I’m looking forward for your next post, I will try to get the hang of it!

    1. Hi Jada, thanks for dropping by, continue to read and learn. Rome wasn’t built
      in a day. However, if you found the content difficult to follow, There’s a video
      that you can follow on YouTube. Place your subject in the youtube search bar.
      Let me know.

  6. whoah this blog is great i really like reading
    your articles. Keep up the great work! You realize,
    a lot of people are looking round for this information, you could help them greatly.

    1. Thanks, glad you enjoyed it. Are you a small business owner or entrepreneur?
      Either way, drop by anytime and please tell a friend!

  7. Very soon this web site will be famous among all blogging and site-building visitors, due to it’s pleasant articles or reviews

    1. Thanks, I’ll remember that you were the first to say. Please visit often. We are planning on adding more articles and videos soon!

  8. If you would like to grow your experience only keep visiting this
    website and be updated with the hottest news update posted here.

    1. Thanks for the kind words. Please drop by often, we are planning to spruce up a little and add more content and videos.
      If you have any questions just let me know.

  9. Hi! I understand this is sort of off-topic but I needed to ask.
    Does running a well-established website like yours require a large
    amount of work? I’m completely new to blogging but I do write
    in my journal every day. I’d like to start a blog so I can easily share my personal
    experience and feelings online. Please let me know if you have any kind of suggestions or tips for new aspiring bloggers.

    1. Hi, you have the main component. If you like journaling and writing every day, you are 80% here.
      Setting up your blog is not difficult. I would suggest a WordPress blog. If you YouTube it there are websites that will walk you through the process. Be sure if get a mobile responsive template.

      Depending on your reasons for starting a blog. The above info is a good start.
      If you’re planning to monetize that’s a different story. and will take more work. But first thing first.

    1. Thanks for the compliment. Please drop by often and tell a friend. And if you have any questions don’t hesitate to ask.

  10. We stumbled over here from a different web address and thought I might
    check things out. I like what I see so i am just following you.

    Look forward to exploring your web page yet again.

    1. this is PY from, I’m glad you stumbled over to our post. Please bookmark and help spread the word via soical media.

  11. Awesome! Its genuinely remarkable piece of writing, I have got much clear idea regarding from this post.

    1. Hi, I’m glad you found our article helpful. Please continue to drop by and tell a friend.

Leave a Reply

Your email address will not be published. Required fields are marked *

Recent Posts

Get your FREE SEO Review Today!
Improve Google Rankings, get more leads, and sales...Sign up below it's "FREE"
Request my Free Review
Get Free Online Cooking Classes
Are you looking for resources on how to cook online that will help you in the culinary arts?
Yes, Please
Learn 4 Steps to Better Transactional Email for Your Online Store.
Yes, please
Learn Proven Strategies To Email Segmentation
Uncover the Secrets to Turning Subscribers into Sizzling Sales.
Yes, Send FREE Report