How to Create an Electronic Signature in Word

how to create an electronic signature

Have you wondered how to create an electronic signature in Word? Ever needed to sign your signature but didn’t know how, without taking all day!  In the past when I needed to electronically sign my name on a document, this was the process.  Firstly, I had to download the doc, print it, sign my signature, scan it, then finally, re-upload it. However, once I learned how to electronically sign my name,Opens in a new tab. it was game on. What used to take 30 minutes, now I can electronically sign my name in seconds!

Needless to say, conducting business using antiquated processes is like traveling by horse and buggy, you’ll eventually get there, but it could take a while. Contrast that to the modern use of technology, now we can make our signatures in word, save, and reuse, in minutes. 😜😜

How to Create an Electronic Signature

lady signing with an Electronic Signature, Since now we know there’s an easier way to make our signature; the next question would be how? Even better, what if there were a way to create an eSignature in a word doc using your authentic handwriting? Read on as you’ll uncover how to sign electronically on your iPhone as well. Lastly, you’ll learn how to electronically sign PDFs and save your digital signature for repeated use.

More compelling, we will also show you Another HUGE Time Saver. That is how to quickly access your signature using quick part, all within the next 15 minutes!

Not only will you learn how to sign your doc electronically,Opens in a new tab. but also you will show you 3 different versions. Lastly, we included an email signature template you can use.  All in all, this also includes how to sign your doc from your iPhone.  This is especially needed in today’s business climate which operates at a supersonic pace.


The above mention is further reasons why we must keep up to date with simple technology;Opens in a new tab. those that are easy to use but extremely time-friendly.

In the final analysis, we cannot allow anything to hold up the process. Even if you are on the go and someone needs a quick signature, we got you, Boo…

 How to Make a PDF Signature

To be true, creating an electronic signature is easy, pesky.  What’s even better than the signature is being able to save and reuse as needed. Continue to read as we go step-by-step through the different ways you can create your signature.Opens in a new tab.

Let us get started.

Signature Created Electronically

Signature #1 Draw Sign

  1.       Go to the toolbar in Microsoft word
  2.       Right-click on the ribbon
  3.       Click on customize the ribbon, this opens the customer option
  4.       Select the option to draw
  5.       Add draw and save
  6.       Click on the draw tab
  7.       You can input your signature via the mouse, or the trackpad

an electronic signature, using an ipad

How to Sign a Document on your iPhone

Signature #2  Sign Document on iPhone

  1.       Download the Microsoft word app
  2.       Pull up your doc
  3.       Click on edit on from your toolbar
  4.       This opens edit mode
  5.       Next click on the draw mode,
  6.       This opens to the home page
  7.       A drop-down appears, click on draw
  8.       Click on start linking
  9.       Here you can choose, color thickness, etc.
  10.   You can write your name with your finger


Signature #3 Draw with Pen and Paper

how to make electronic signature


  1. Start within the Microsoft app from home
  2. Click on insert from the left-top drop-down
  3. From the insert drop-down, scroll down to the camera
  4. Take a picture of your written signature from a piece of paper
  5. Using one drive, the doc will save and show up on your PC
  6. Go up to picture format to crop, change color, size, remove background, and more.

How Electronic Signature Work

 How to reuse your Signature?

  1.       Copy signature
  2.       Open up PowerPoint paste on a new slide
  3.       Once paste right click and save as a picture
  4.       Name your save, (PNG preferably) and store your preference
  5.       Now you can drag and drop your signed signature anywhere you want.


Here’s an example of a Signature Block

Thomasine Thorogood

py electronic signature

During the world Good!



how to sign electronic signature
quick parts, a short way to retrieve notes

You can highlight our entire signature block.

From far left click on insert

Scroll over to the right, click on the quick part.

From the drop-down, click on save the selection to the quick-part gallery.

This opens a prompt where you can give your selection a name.

Click here, give it a name, then save.


To insert into a new doc

Go to Toolbar tick insert.

Scroll over to the right click on the quick part.

Choose which save signature you prefer, click it automatically inserts your signature.



Learning how to create an electronic signatureOpens in a new tab. can save time and resources. However, you will need Microsoft office 365.  In short, you may be questioning how time-worthy is learning how to electronically sign documents? In business, every minute counts, and saving 5-10 minutes here and there adds up?

Those 5 -10 minutes’ compounding over a year can significantly increase your bottom line. Oppose to using a saved electronic signature, you are done in minutes An electronic signature eliminates wasted time, improves productivity, and adds extra money to the books.

To reiterate: to make and save your electronic signatures will:

  •         Provides a quicker turnaround time.
  •         Avoid missing deadlines.
  •         Increase productivity.
  •         Enhance convenience.
  •         Make happy employees.

If you are not using saved electronic signatures already, then now is a good time to start!

Do you have a saved signature? If so, which technique do you use?

Let us know by leaving a quick comment below.

P.S. Enjoy this post? You can share it on Twitter here!

Deborah Pretty

Hi Everyone! I hope that the article you read today will be used as another building block to further grow your small business empire. was solely designed to help you reach your business goals, quickly and more efficiently!

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